It is easy to find definitions on the internet about "what is an ERP system". For example, it is administrative management software that integrates all sectors of an enterprise. But do you know what it actually means? Is it worth it?
Most entrepreneurs have already heard about the importance of this type of system, especially when it comes to automation and financial control. However, many still have doubts about how an ERP system works and what its benefits are.
To solve these questions, we prepared this content in partnership with Simples Agenda - a business management software. Here we will explain the most important topics about the advantages and functionalities of an ERP. Let's go?!
What is an ERP system?
O ERP system system is the acronym for Enterprise Resource Planning. The idea is that it is various software in one, aiming at the complete management of your company in a single place, from customer registration to financial control.
And what are the advantages? Mainly, automation, integration, and assertiveness.
Automation makes processes simpler and easier to do. Integration allows you to centralize the management of all your company's sectors and processes in a single software. And assertiveness is about data accuracy and better decision making.
But how does an ERP system do all this? Through modules. Learn more below:
How does an ERP system work?
The ERP system can be used from the simplest operation to the most complex. This is because, in general, it is made up of a set of modules.
For example, there is a module for sales control, another for financial control, another for the agenda, and many more. Inside the system, all of them are integrated and the information is updated in real time.
And what does this mean? A simple example is that when a sale occurs (whether of a service or product), the cash flow is updated.
The magic of integration is extremely important since several processes of a company impact on different modules. It also contributes to automationIt also contributes to automation, time saving, and increased productivity.
And each company uses only the modules it needs. The software, therefore, is very versatile and can be used by different companies of different sizes and market segments. Incredible, isn't it?
What are the main modules of an ERP?
Now that we understand how an ERP works, let's learn about the main modules of the system. It is worth remembering that different ERPs have different modules, so we have separated here only the main ones. See below:
The financial control module always stands out within an ERP. After all, the use of the system simplifies the company's relationship with its finances, especially in the aspects of control, organization, accuracy, predictability, and automation. Need more?!
Within the financial control module, the "accounts payable"accounts receivable" and "cash flow" make all the difference. The manager starts to have a rigorous control of everything that enters and leaves the company, besides the control of cash and financial reports.
Control of sales and purchases
Within the system it is possible to register clients, products, services, suppliers, equipment, payment methods, and much more. Therefore, all sales are easily done within the system, including at the POS (Point of Sale).
In addition, the purchase control feature is great for e-commerces that acquire products supplied by other companies or people. The module allows the manager to have a broad view of the receipt of products, which avoids missing an important item.
The inventory control module also prevents management errors. The manager has a broad view of stock availability, minimum and maximum stock control, managerial reports, better stock turnover, among other benefits.
Issuance of invoices and slips
Bureaucracy or slowness to issue invoices? ERP is able to simplify (and greatly) this process. Within the system, the person responsible can issue NFe with a few clicks.
The issuing of bank slips is also much simpler! Some systems even offer better rates for issuing, as is the case of Simples Agenda.
The main benefits of an ERP system
So far we have seen that ERPs work by unifying and automating processes, but it is worth remembering that the advantages do not stop there. Get to know some more benefits:
- Data security;
- Cost reduction
- Minimization of errors;
- Agility in the processes;
- Increase in productivity;
- Integration with other systems;
- Complete management reports;
- Data analysis and strategy development;
- Process modernization;
- Precise information for assertive decision making;
Another positive point of ERP software is that it is accessible from micro to large companies. After all, it is easy to find software on the market that adapts to the routine and pocket of different entrepreneurs.
How to choose a good ERP for my company?
Suppose you have a dental office and need to improve some internal processes, such as disorganization of the agenda, high rate of appointment cancellation, lack of time to perform financial control and even inventory problems.
You will need, mainly, resources such as agenda and online scheduling, anamnesis formcash flow, and inventory control, right? There is no need to pay much more for a system that offers, for example, freight control features.
This means that there is no perfect software, but the one that best meets your company's needs. Therefore, before choosing, it is worthwhile to research well the features, the cost-benefit, and take advantage of the free trial period.
Ready to optimize your company's management?
Did you understand why having an ERP in your company is so important?
If you've gotten this far, you must have realized that it no longer makes sense to track the management of your company through spreadsheet notes or paper. The control is complex, slow, and subject to several failures that can compromise the financial health of the company.
Therefore, whether for e-commerce or physical store, ERP is the key to management.
Any questions? Leave it here in the comments! We are prepared to assist in the growth of your company!
About Simples Agenda:
Simple Agenda is a prominent ERP system in the market, mainly, for being simple to use. The system modules include customer registration, services, sales, financial control, inventory, online agenda, customer scheduling and much more!
The trial is free for 35 days with no obligation! Besides the computer version, Simples Agenda also offers an application with free download for you to take your company in the palm of your hand. Get to know it now!